A community question
Who chose this vendor?
Undisclosed relationships or incomplete review can undermine trust. Keep vendor selection and approval context available for authorized review.
The situation
Who chose this vendor?
A resident questions a vendor selection after hearing that a director may know the owner of the company.
Bids, disclosures, meeting discussion and final contract live in different places.
What a connected record can do
Keep the answer with the evidence.
- 01
Start with the question
Keep vendor selection and approval context available for authorized review.
- 02
Put the supporting pieces together
Connect the source, documents, decision, and reported result the association chooses to include.
- 03
Let the right person follow the trail
Give an authorized reviewer a clear route back to the records behind the answer.
Relevant context
What the record could include.
- Scope and bid request
- Submitted bids
- Disclosure reference
- Decision and contract reference
Authorized reviewers see the materials their role is allowed to inspect.
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